Complete the form

1. Download a copy of the request form
2. Complete the form with the required information

Obtain approval

1. The administrative superior of custodian, and
2. the division fiscal officer.

Establish custodian

1. If not already established, a PC custodian supplier must be assigned to the fund

Submit a payment request

1. See submitting a payment request for details on this process

Login

1. Visit PeopleSoft production

Navigate to Register New Supplier

1. Access the main menu
2. Select Suppliers
3. Select Supplier Registration
4. Select Register Suppliers
5. Select New Supplier 

• Tip: Consult the end user training manual for detailed instructions on how to register a new supplier

Complete the form

1. Select New Supplier and Next
2. Name: [Last name], [First name] PC custodian
3. Classification: Non-employee
4. Comments:
   • [Name of petty cash fund]
   • HOLD CHECKS ONLY
5. Addresses: [Adress, city, state, zip and campus office of the PC custodian]

PC Custodian Suppliers DO NOT require the following

1. SSN or Employee ID on the Identifying Information section
2. Payment Information section to be completed

Guidance

• If you’re creating a new, requesting an increase to or replenishing an existing petty cash fund, you must complete a payment request.
• Checks processed during the AP check cycle will be available Wednesdays in Cashier's Office 325 Jesse Hall after 11:00 AM. If you would like to cash it when picking up the check, please include that information when making the request to ensure the funds are available.

Log in

1. Visit PeopleSoft production

Navigate to Payment Request Center

1. Access the main menu
2. Select Employee Self-Service
3. Select Payment Request Center
4. Select Create

Complete the summary information section

1. Description: [Name of the petty cash fund]
2. Cost: [Amount requested]
3. Notes:
   • Name of the petty cash fund
   • HOLD CHECK
   • Required denominations
   • If requesting a funding increase:
     • Reason for the request
     • Dates for when the increase is needed
   • If replenishing a fund:
     • Replenish petty cash fund

Complete the supplier information & invoice details section

1. Supplier information: [PC custodian supplier name]
2. Invoice details for new or increases to petty cash fund:
   • Line:
     • PS account: 112000
     • MOCODE:
       • General petty cash: CZ426 (0000, C1105037, C8702)
       • Bookstore: DAP53 (0000, C1105037, C8831)
       • Athletics: CS828 (0000, C1105037, C8755)
3. Invoice details for replenishing a petty cash fund:
   • Line:
     • • PS account: Expense PS account associated with how the funds were used in your department.
       • MOCODE: Applicable department chartfield string that incurred the expense for use of funds.
   • Tip: Consult the end user training manual for detailed instructions on how to submit a payment request

Prepare a CRR

1. PS account: 112000
2. MOCODE:
   • General petty cash: CZ426 (0000, C1105037, C8702)
   • Bookstore: DAP52 (0000, C1105037, C8831)
   • Athletics: CS828 (0000, C1105037, C8755)

Submit the CRR and cash

1. These should be submitted to the Cashiers Office, located in 325 Jesse Hall

Email the coordinator

1. Send an email to the petty cash coordinator regarding your CRR number

Download the form template

1. Download a copy of the transfer of custodianship form

Obtain approval

1. The administrative superior of custodian, and
2. the division fiscal officer.

Submit the reuqest

1. Requests can be delivered to the petty cash coordinator