Internal Controls Guide Checklists

Used for corrections needed for salary that posted more than twelve (12) accounting periods prior to the date of this request. Submit to muresearchospa@missouri.edu for grant corrections or to accounting@missouri.edu for non-grant corrections.

Used to assist in determining whether the individual performing the services will be classified for federal, state and FICA tax purposes as an employee or independent contractor.

Used as a standard agreement for organizing professional services with a Company, LLC, or Med-High Risk Individual. Submit to mucontract@missouri.edu.

Used as a standard agreement for use of facilities at the University. Submit to mucontract@missouri.edu.

Used as a standard agreement for entertainment events such as concerts, comedic shows etc. Use this form if the agreement is under $300.  Submit to mucontract@missouri.edu or use the Contracts Wizard.

Used as a standard agreement for payment of an honorarium for services provided by University students. Submit to mucontract@missouri.edu.

Used as a standard agreement for payment to a speaker for an appearance.  Submit to mucontract@missouri.edu

Used as a standard agreement for entertainment events such as concerts, comedic shows etc. Use this form if the agreement is over $300.  Submit to mucontract@missouri.edu or use the Contracts Wizard.

Used as a standard agreement for organizing professional services with a low-risk Individual. Submit to mucontract@missouri.edu.

For processing a payment request, requisition, etc.

USS-Cash-or-Check-Deposit-Form

USS-Request for Accounts Receivable Billing

USS-Request for Journal Entry Processing

Reimbursement form to be used when employees make purchases for university business needs using personal funds or incurred travel-related expenses.

Request for Job Posting to be used when departments are requesting a staff position be posted in eRecruit.

Please fill out all information below to aid with processing an Electronic Personnel Action Form
(ePAF) for student and non-benefit-eligible staff hire and employee changes.

Request for Job Posting to be used when departments are requesting an academic (standard or abridged) position be posted in eRecruit.

Used to document information necessary for 1099 reporting, including receipt slips for recipients (retain in department) and a log for reporting to APSS.

Used to request changes to the Finance/HR/Student departmental organizational trees. Submit to MU Accounting (accounting@missouri.edu).

Vice-Chancellor Designees

• Advancement – Philip Sholtis
• Campus Finance – Todd Mackley
• Chancellor – Todd Mackley
• Intercollegiate Athletics – Andrew Roberts
• Provost – Todd Mackley
• Student Affairs – Chris Provorse

Used to document change in the fiscally responsible individual of an approved petty cash or change funds. Submit to MU ACCTG.

Used to gather supplemental information necessary for the creation of new chartfields associated with operations providing goods/services to customers internal or external to the University. Submit to MU ACCTG.

Used to as support to reconcile tickets sold to sales revenue reported on a Cash Receipts Report (CRR). Retain within the department.

Used as a printed version of the internal controls guidance available at https://finance.missouri.edu/risk-compliance-and-controls/internal-controls/.

Used to request cash on hand within the department. Submit to MU ACCTG.

Used to request security for employees to PeopleSoft BCM corrections, Workday and Cognos FIN/SAL reports. Submit to budget@missouri.edu.

Guidance regarding the Finance/HR/Student departmental organizational trees and requesting changes. Submit to MU Accounting (accounting@missouri.edu).

Used to obtain approval from Campus Accounting for departments wanting to purchase gift cards in accordance with UM Policy 22308.

Cash Receipts are to be deposited daily in accordance with University Policy. This form is used to request exception to daily deposits. Send to MU Cash Mgmt (mucashmgmt@umsystem.edu) mailbox for approval.

This is the manual explaining how to create a request for service operation.  Send to MU Accounting (accounting@missouri.edu).

Budget security modifications for 3 or more users (for Workday Planning changes ONLY)

Used to report accidents involving University-owned vehicles, any employee-owned vehicle being used for official University business or any vehicle rented or leased by or for the University should be reported. Submit to UM Risk & Ins Mgmt within 48 hours.

Used to report damage of destruction of any University-owned or leased building or facility, or its equipment, machinery, furniture and fixtures (not including tools, supplies or other expendable items.) Submit to UM Risk & Ins Mgmt within 48 hours.

Used to document the theft or disappearance of money, securities, property or equipment owned by the University, rented or leased by or for the University, or for which the University has legally accepted custody and responsibility. Must also be reported IMMEDIATELY to the University Police by telephone at (573)882-7201. Submit to MU Accounting within 24 hours.  Submit to UM Risk & Ins Mgmt and UM Internal Audit within 48 hours.

Used for accidents and incidents resulting from, arising out of and directly relating to the University’s premises and operations; or resulting from, arising out of and directly relating to an employee’s position of employment by the University.